How to Apply for Vendor Assessment on GeM?

Introduction

The Vendor Assessment procedure on GeM (Government e-marketplace) is an essential step for the sellers who want to establish credibility for the government procurement opportunities. This vendor assessment guarantees that the business meets all the quality standards, compliances and capability. Whether you are an OEM, Manufacturers or service provider having a complete understanding over the assessment is very crucial. In this blog we will provide a stepwise breakdown of the process and the best practices for the vendor assessment on GeM that help you complete your assessment smoothly.

What is Vendor Assessment on GeM?

Vendor Assessment on GeM (Government e-marketplace) is a procedure that certifies and evaluates the authenticity of sellers on this e-platform. The accredited agencies such as RITES (Rail India Technical and Economic Service) conducted this assessment to ensure that only authentic and qualified vendors may engage in government procurement. This assessment helps to build buyers' trust, maintaining the quality standards and the transactions’ transparency.

Sellers in specific categories, such as manufacturers, service providers, and resellers, are required to do Vendor Assessment on GeM. Some entities, such as MSMEs and sellers in low-risk or low-value categories, are exempt from these regulations. There are several parameters for this assessment that includes financial stability, past performances and technical expertise.

Steps to apply for Vendor assessment on GeM

The complete stepwise process for Vendor Assessment on GeM as follow:

Step 1: Create a Seller Account on the GeM portal

It is the initial step to create a Seller Account on the GeM portal for the Vendor assessment. Its main purpose is to confirm the sellers’ intention to participate to fulfill the procurement as a valid intermediary. Here is the procedure -

• Go to the GeM portal - https://gem.gov.in/
• Register himself as a seller by providing some essential documents and details such as - GST number, Business name and PAN.
• Then an OTP received via email confirmed that.
• Login to the seller dashboard and go for the Vendor Assessment section.
• Apply for the Vendor Assessment.

Step 2: Fill out the Necessary Information and Upload Documents

When the vendor assessment section is accessed, the seller has to upload some required documents related to the business. These details are -

• Business type (ex- OEM, Reseller, Manufacture)
• The product and service list which will be sold on GeM
• Other Compliances Certification that specify categories.

Note: Assure that all the submitted documents and details should be accurate and meets all the requirement of the GeM, inappropriate information may lead consequences,

Step 3: Schedule the Vendor Assessment

After submitting all the required documents, resellers must determine a date and time for the assessment. This assessment can be done by two method select accordingly -

• Desk Assessment - Only documents submission and verification needed in the desk assessment. Third party agencies such as RITES review these documents by financial and quality certification levels to assure the compliances. If there are any discrepancies found, resubmission can be conducted.
• Video Assessment - This is a live or remote inspection that is conducted by a mobile application to check the authenticity of the seller’s operational infractures. Manufacturing facilities, service infrastructure and warehouse and other setups are inspected via these video calls.

Step 4: Agency Evaluation

Once the assessment has been done whether it is done via documentation only or video, the evaluation process begins. This evaluation procedure may take nearly 2 to 3 days. During this time duration, the agency reviews and examines the inspection details.

If there are any discrepancies found during the examination the department will notify the seller for the corrections and resubmission. Therefore try to attach all the files and documents accurately.

Step 5: Assessment Result and Report Availability

At the end when evaluation is complete, the final result will be available on the GeM official portal. Sellers can access and download the asset report from their GeM dashboard for future records. This report serves as a proof that the vendor Assessment is valid for the upcoming 3 years.

Best Practices for Vendor Assessments

Here is the best practices for Vendor Assessment mentioned below that helps to reduce the chances of resubmission:

Cross verify your Documents:

During the submission and file upload, the seller must take care about the documents and must double check the documents to see whether the details and attachments meet GeM requirements and outlines or not. It helps to reduce the chances of resubmission and a hussle-free vendor assessment.

Follow the Deadlines:

To assure a hussle-free process, prevent needless delays, and obtain complete clearance for your Vendor evaluation on the GeM portal, schedule your evaluation as soon as the payment is complete.

Maintain Transparency:

To meet compliance with the standards of the Vendor Assessment procedure, assure that all of your goods and business facts are correct and thoroughly, and be ready for inspections.

Seek Professional Guidance:

Vendor Assessment on GeM can be a complex procedure that requires professional guidance to navigate a seamless process. Connect with Bizfoc and resolve your all hurdles under the professional guidance.

Conclusion

For businesses who wish to engage in government procurement, navigating the GeM Vendor Assessment is a crucial step. Vendors can improve their credibility and access significant opportunities within the public sector by understanding the requirements and following the outlined process. Taking advantage of the expertise of GeM professionals such as Bizfoc.

Frequently Asked Questions