Vendor Assessment on GeM: Process, Documents and Fees

Introduction

The Government e-Marketplace (GeM) has transformed the way public procurement operates in India by creating a streamlined, transparent, and efficient platform that connects government buyers and registered sellers. This ensures fair competition, promotes ease of doing business, and increases economic inclusivity. Vendor Assessment is a key element of this system, a mandatory evaluation designed to verify the quality, reliability, and operational capabilities of vendors. Businesses interested in participating in government procurement should understand and navigate the Vendor Assessment process. Businesses can prepare to meet the requirements and thrive on GeM by reading this article, which provides an in-depth overview of the process, eligibility, and benefits.

What is Vendor Assessment on GeM?

Vendor Assessment on GeM (Government e-marketplace) is a procedure that certifies and evaluates the authenticity of sellers on this e-platform. The accredited agencies such as RITES (Rail India Technical and Economic Service) conducted this assessment to ensure that only authentic and qualified vendors may engage in government procurement. This assessment helps to build buyers' trust, maintaining the quality standards and the transactions’ transparency.

Sellers in specific categories, such as manufacturers, service providers, and resellers, are required to do Vendor Assessment on GeM. Some entities, such as MSMEs and sellers in low-risk or low-value categories, are exempt from these regulations. There are several parameters for this assessment that includes financial stability, past performances and technical expertise.

Who needs Vendor Assessment

Vendor Assessment on GeM is compulsory for specific categories of the seller. These categories are as mentioned below:

1. OEMs or Manufacturers : OEMs stands for “Original Equipment Manufacturers”. They produce and supply products to the government organizations directly. By vendor assessment the OEMs ensure that the product meets all the quality standards that come from reliable sources.
2. Resellers or Distributors : The resellers work as a mediator who sells products directly from the manufacturers and supplies them to the government departments. By vendor assessment in the reseller case ensure that the resellers maintain a consistent supply chain and deliver standard products as per the department's requirements.

Note - If someone sells the products on GeM as reseller, an OEM authorized certificate required that allows resellers to use or distribute the product or technologies by getting permission from the OEMs.

3. Service Providers : If any business provides services such as logistics, IT solutions or Consultancy, may also engage with Vendor Assessment. This assessment assures that the service providers have resources, infrastructure and expertise to meet contractual obligations and requirements.

Documents for Vendor Assessment on GeM

The complete Documents for Vendor Assessment on GeM are listed below:

• PAN Card
• GST Registration
• Reseller or Promoters Personal details (name, contact, mail, ect)
• Company registration documents
• Quality certifications (ISO, BIS, etc)
• MoM/ AOA and agreements
• Canceled Bank Cheque
• Product and Services catalog
• Financial Statements
• Experience Undertaking
• Other relevant documents
• Form AOC4
• Form MGT7

Process for Vendor Assessment on GeM

The stepwise process for Vendor Assessment on GeM is as follow:

• Step 1: Creating a seller account on the GeM portal is an initial step. Next login and apply for the vendor assessment. This initial stage ensures their intention to participate as an intermediary in government procurements.
• Step 2: After selecting vendor assessment fill all the necessary information and documents which are required. Business types, products, services and compliance with Gems requirements will be required there files accordingly and accurately to avoid future hussle.
• Step 3: After submitting all the required documents, resellers must determine a date and time for the assessment. This assessment can be done by two method select accordingly -
  • Desk Assessment - Only documents submission and verification needed in the desk assessment. Third party agencies such as RITES review these documents by financial and quality certification levels to assure the compliances. If there are any discrepancies found, resubmission can be conducted.
  • Video Assessment - This is a live or remote inspection that is conducted by a mobile application to check the authenticity of the seller’s operational infractures. Manufacturing facilities, service infrastructure and warehouse and other setups are inspected via these video calls.
• Step 4: After completing the above mentioned steps, the evaluation procedure may take nearly 2 to 3 days. During this time duration, the agency reviews and examines the inspection details (which assessment is done by Video call).
• Step 5: When the assessment is completed, the final result is made available on the portal along with the assessment report. Applicants can download the report for their future records.

Fees for Vendor Assessment on GeM

The fees list for Vendor Assessment on GeM according to the RITES as mentioned below:

Why Choose Bizfoc?

There are many reasons that make your Bizfoc choice for Vendor Assessment on GeM better Such as -

• Expert Guidance: Our team of experienced Chartered Accountants will assist you with the Vendor assessment process, ensuring that you navigate complexity with ease.
• Customized Solutions: Whether you're an OEM, reseller or service provider, Bizfoc tailors its services to your specific business needs.
• Transparent Process: Transparency is a main priority for Bizfoc, which assures that clients are aware of all costs, deadlines, and needs.

Conclusion

For businesses who wish to engage in government procurement, navigating the GeM Vendor Assessment is a crucial step. Vendors can improve their credibility and access significant opportunities within the public sector by understanding the requirements and following the outlined process. Taking advantage of the expertise of GeM professionals such as Bizfoc.

Frequently Asked Questions